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Closes in 20 days Government Records and Document Management

Provision of a Digital Content Management and Archiving System (3 Years)

Summary · 1 min read

Government Communications (GCIS) is inviting bids for the procurement, deployment, maintenance, and ongoing support of a Digital Content Management and Archiving System over a 3-year period.

Closing
02 Dec 2026 · 11:003 years contract
Location
Gauteng
Published
12 Nov 2026
Documents
1 filePDF
Download tender documents

How it's scored

80 pts Price 20 pts B-BBEE

Functionality: 70 out of 100. Ensure your B-BBEE status level certificate or sworn affidavit is valid and submitted alongside all required SBD preference point declarations to claim full B-BBEE score points.

Ideal bidder

The ideal bidder is an established ICT software and solutions provider with proven experience deploying enterprise electronic document and records management systems (EDRMS) or digital content archiving solutions within government entities. They must demonstrate strong system architecture capabilities, robust data security practices, and reliable post-implementation SLA support.

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Do you qualify? 8 requirements found

Extracted from the tender documents by AI · check against the official notice
  • Registered on the Central Supplier Database (CSD) Active CSD registration required at the time of bid submission
    Mandatory
  • Valid SARS Tax Clearance / Tax Pin Must provide a valid SARS tax compliance status pin
    Mandatory
  • Completed and signed Standard Bidding Documents (SBD forms) Complete SBD 1, SBD 4, SBD 6.1 in full
    Mandatory
  • Technical proposal meeting functional specifications Must satisfy functional criteria and reach minimum threshold score
    Mandatory
4 more requirements incl. mandatory returnables and evaluation weighting. Unlock the full checklist

Documents you must submit

  • CSD Registration Report
  • Valid Tax Compliance Status Pin
  • Company Registration (CIPC) documents
  • B-BBEE Certificate or Sworn Affidavit
  • SBD 1, SBD 4, SBD 6.1 forms

Evaluation criteria

Bids will be evaluated on administrative compliance, technical functionality threshold, and the 80/20 preference point system (Price and B-BBEE).

Tender documents · 1 file

Also available: submission address & procurement contact

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